Empowering Businesses
With a Modern Way To Manage Visitors
Upgrade your visitor management with seamless check-ins, real-time tracking, custom badges, multilocation management and more. Say goodbye to manual logs and embrace a modern efficient system.
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What is Visitor
Management?
Visitor management can be defined as the process of welcoming guests or employees onto the business premises and managing the presence of the visitors inside the premises. The process of visitor management includes signing in of the visitor, registration and more. Other essential element of visitor management includes invitation management, safety instruction, host notification, visitor tracking, compliance and access security. Every organization has its unique way of managing visitor as per the industry, specific building or facility and visitor scenarios.
What is Convex vZit?
Management?
Convex vZit can be defined as a cutting-edge visitor management system developed for the purpose of enhancing the experience of visitors for all types of businesses and industries irrespective of their size. Our premium visitor management system allows businesses to register, track, and manage individual visitors after they enter a facility. This advanced VMS system ensures easy security compliance. Convex vZit has a user-friendly interface with high-end features that can impress visitors and provide a positive experience.
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At your workplace effortless, try Convex vZit now!
One Platform For
All Types of Businesses
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Visitor Management System
A Visitor Management System or a VMS is a high-tech tool which facilitates easy tracking and management of visitors in a facility.
Meeting Room Management System
A meeting room management system is a digital tool enabling easy reservation and management of meeting or conference rooms and other spaces.
Attendance Management System
An attendance management system is software which empowers the workplace to track attendance of employees, given an insight on the absent and available employees. It allows organizations to track attendance trends of employees.
Parking Management System
A parking management system automates the process of parking vehicles on commercial campuses. It helps in optimizing the parking space by giving real-time parking slot availability, slot counts, pay and park options and more.
Seat Booking Management
A seat booking management system automates the process of booking seats for events and for workspace seat allocation. It helps in optimizing seat availability, slot counts according to the seating capacity of the room and the number of visitors.
Access Control Management
Access control system involves integrating the VMS with access control devices, ensuring the visitors can only access the authorized areas.
Top Features of the High-end
Visitor Management System- Convex vZit
AI Face Recognition
The system allows AI-based face recognition which facilitates accurate identification of visitors. The advanced algorithms allow the AI to adjust with different angles and light condition for authentic recognition regardless of environmental factors.
Enhanced Security
The visitor management systems enhance security for both the facility and the visitors by recording accurate visitor information and ensuring access to authorized areas of the premises.
Host Notification
The digital VMS system sends instant notification to the host ensuring host preparedness to receive visitors without any delay. This improves collaboration and coordination between employees within the facility.
Multi-Tenancy Application
The visitor management system also allows multi tenancy, allowing multiple users to use the same VMS. This enables seamless visitor management between various departs.
Email Template Customization
The automated VMS systems allow user to customize emails template on the basis of visiting information related to visiting purpose, duration of the visit and more when sending invitations to guests for a visit.
Emirates ID Checking
The emirates ID checking feature ensures accurate and fast validating, reducing the risk of unauthorized access. This further improves security compliance and trust on various visitor management procedures.
Auto log-out
The systems also enable automatic checking out of visitors when a guest misses to checkout from the system at the end of their visit.
Why is Digital Visitor ManagementSystem Better Than Traditional Visitor Management?
Traditionally visitor management includes keeping manual logbooks to track the entry and exit of visitors from business facilities. With the advancement of technology and arrival of digital visitor management, managing visitors has become more streamlined offering a seamless experience and enhancing security.
Automated VMS
Self-Checking- In
Digital VMS allows contactless self check-in process, eliminating the need for using paper-based logbooks.
Safety & Security
The system ensures that visitor information is secured, allowing access to only concerned authority.
QR Bases Authentication
Digital system allows QR based checking in decreasing the waiting time of visitors in the reception.
Host Notification
The modern visitor management system sends instant notifications to hosts, allowing smooth visitor flow and coordination
Traditional system
Paper based Checking-In
The checking in and check out process is manual, and paper based.
Non-Confidential
The paper based log book can be accessed by any visitors coming to the facility.
Lack of Identity Verification
Visitor information like the mobile number of the visitor cannot be verified in a traditional system.
Complicated Process
The traditional system includes complex subprocesses, including informing the host manual on a visitor’s visit.
Top Advantages of Our Digital VMS System
The various significant benefits of our visitor management system are as follows –
Improved First Impression
A digital visitor management system impresses visitors as soon as they enter your business facility. Features like self-check in, QR based authentication and instant host notification ensure that the visitors have a positive experience on visiting your business.
Go Paperless
Manual visitor checking in and tracking needs detailed paperwork which must be stored safely for future use. A state-of-art visitor management system not only provides a paperless check-in and checkout process but also stores all the information in the system without disruption.
Greater Visibility and Security
The automated visitor management system provides greater visibility to the number of visitors entering the facility and the visitor activities. It allows real-time tracking of visitors, ensuring quick response during emergencies.
Enhanced Professionalism
The digital VMS system eliminates the need of paperwork, allowing business facilities to impress guests in a sleek and automated check-in process with shows off their brand. This not only improves visitor experiences but also improves work efficiency in the workplace.
Scalability & Flexibility
Automated VMS systems can also be optimized for matching the growing needs of a business organization. By making minor changes unconventionally, changing situations can be easily handled.
Cost-effectiveness
With a digital visitor management system business can eliminate manual reception desk tasks and focus more on revenue generating activities. It reduces the need for multitasking and improves employee productivity.
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Improve security with Convex vZit – Get Started Today!
A Reliable Solution for All Types of Business
Raise the standard for managing visitors across all industries with our high-performance visitor management solution.
Logistic & Transport
Convex vZit in logistics and transportation businesses can be used for streamlining flow of visitors in the reception as well as at the guard houses at logistic points.
Manufacturing
The visitor management system is ideal for manufacturing businesses. It helps in improving security, visibility of visitors and meeting compliance regulations.
Banking and Finance
Convex vZit can also be used in the banking sector to enhance security for both the financial organization and the visitors. It allows the business to monitor visitor data in real-time.
Healthcare
Convex vZit can be used in healthcare businesses like hospitals and clinics to ensure safe and security for both patients and medical staff. It enhances operational efficiency in a medical setting.
Hospitality
The visitor management system can be used in the hospitality sector to enhance customer experience at hotels, resorts and other hospitality businesses. It ensures eliminating waiting time at reception desk, making a positive impression on the customer.
Education
The automated visitor management system can be used in schools and other educational institutions for managing guest flow in campuses. This helps in creating a safe learning environment.
IT Industry
Convex vZit can be used in the IT industry for allowing business to enhance welcoming, tracking and managing visitors in a business facility. It not only secures the guests but also frees up employees from data entry tasks at the reception.
Government
The digital visitor management system can be used by government agencies. It can help in securing government buildings and departs and manage visitor flow.
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Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make Awesome Work
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make Great Work! I recommended it.
Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make Frequently Asked Questions
What is Visitor Management System?
A visitor management system is a cloud-based system which allows business organizations to welcome track and manage guests aur visitors in a facility, building, business place or other locations.
Policies or strategies of visit a management can vary depending on the organization, facility type, geographic location or industry.
How does touchless check-in work?
The touchless process of visitor check-in includes scanning QR code upon arrival for a seamless entry into the facility.
Why should my company use a visitor management system?
A digital visitor management system eliminates what we need for business facilities to keep a paper-based logbook which is hard and time consuming to maintain. Having a digital visitor management system frees up the front desk employees so that they can be prepared to welcome a guest. It also eliminates the need for tracking down a visitor’s host by sending them our notification automatically.
Is a visitor management system customizable?
Yes, the digital visitor management system can be customized as per their need of business organization or according to the facility and industry type.
How do visitor management systems improve the visitor experience?
A visitor management system helps in enhancing the visitor experience by making them feel welcomed and at ease. It helps in reducing the waiting times at reception with the help of features like pre-registration, QR based check in and check out, self-service kiosk, host notification and more.
How does Convex vZit visitor management system work?
Convex vZit visitor management system provides for a smooth experience. The visitor comes to the front desk and signs in followed by which automatic registration of demographic data takes place for future use. The visitor checks in with the help of a self service kiosk and receives a digital the host gets notified and attends the visitor, giving them access to authorized rooms. After all the major check-ins and meetings are completed seamlessly this visitor finally checks out of the facility after all their work is completed.
How will a visitor management software benefit my staff & organization?
A visitor management software can frees up your employees from doing manual work at the reception desk by completely automating the process. This enables the employees to focus on making the visitor’s experience at the facility better. A digital visitor management system also ensures security allowing visitors to access only authorized areas. A seamless automated visitor management process impresses visitors and enhances brand value of the company.
How do I choose a visitor management system?
While choosing a visit a management system, a business organization should ensure that it provides an easy sign-in flow which impresses visitors and reduces the manual workload for the employees of the organization. Other than that, the digital visitor management system should be capable of collecting all the necessary information such as personal details of the visitors and all the other details related to their visit. it should also be easy to operate for the people in-house.
Do you have a mobile app?
Convex vZit can be used via both mobile and computer devices depending on the business’ requirement.
How many users can check-in /check-out in a single day?
The automatic visitor management system can check in multiple numbers of users in a single day.