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The visitor management system allows business establishments to track, manage and welcome guests efficiently after the visitor drops in at the respective facility. In a contemporary business ecosystem, a robust VMS is essentially for businesses of all sizes.
Improving Efficiency & Enhancing Security
A modern and automated visitor management system not only enhances security but improves efficiency and creates a riveting visitor experience.
All of the aforementioned data displays there is an increasing demand for security and the need to protect sensitive information which promotes the need for VMS.
Industries like healthcare, finance, government agencies, corporates, retail, and manufacturing have already leveraged the advantages of VMS.
A lot of other small and big businesses globally are using visitor management systems and experiencing an enhanced experience. Keep an eye on the rest of the write-up and get an understanding of the key features that make a great visitor management system for business premises.
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Web Based Visitor Management (Web Application)
Web-based visitor management system works on the web and is accessible from any given location. It is done by providing login credentials. It has already gained a lot of popularity as there are a lot of advantages that the system offers. Web-based VMS are adopted by business establishments to identify, track and monitor visitor movement coming in and out of the office building daily.
Kiosk-Based Visitor Management
A visitor management system kiosk is a display or tablet placed at the front desk reception. It often works with the company's visitor management system to manage visitors and automate the visiting process. The visitor management kiosk allows a riveting guest experience while decreasing the workload of the other staff.
Host App Visitor Management System
With the host app, one can schedule new visits, manage upcoming schedules and receive alerts when the visitor arrives. Moreover, through the host app, the host can view, modify and even cancel upcoming visits.
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innovative features of Convex vZit
Smart collaboration
Enhance your visitor experience with our innovative and intuitive collaboration-focused visitor management system. With attractive and easy-to-use interface allows a positive and lasting impression on the visitors.
Security
Enhancement
Gone are the bygone days when individuals had to drop in at a particular facility and manually sign-in to get access within the premises.
The process was time consuming and crowd management was a hassle during peak hours. Moreover, it was quite onerous to obstruct unauthorized visitor and security lapse became a concern. With automated visitor management system, you get the opportunity to streamline visitor entrance and ensure only authorized individuals are permissible to enter the premises.
QR Code Scans
QR code sent via email or WhatsApp number, allowing seamless check-in and check-out processes. It enables better check-in-out and enhances overall security operation.
ID card & documentation scanning
ID card and documentation scanning ensure that visitor information is accurately captured during the check-in process. This feature is essential for verifying visitor identity and maintaining records.
Face Recognition
Face recognition technology streamlines the check-in process by automatically identifying visitors. This feature enhances security and reduces the time required for manual identification.
Send Visitor Confirmation
Visitor confirmation ensures that visitors receive acknowledgement of their appointment. This feature provides peace of mind to visitors and ensures that their visit details are confirmed.
Group Entrance Permission
If an individual is dropping in at the premises with an additional guest accompanying him or her, they will be permissible to enter only after the concerned visitor check-ins after scanning the relevant document.
Host Notification
With visitor approval sent to the host, automatically he receives an instant notification after the arrival of the visitor.The host corresponds with visitor sign-in fields allowing the host to get information they require about the visitor. For example, name, visitor type, arrival time, purpose of visit and so on.
Deny or Access Approval
Pre-registered guests are allowed to gain direct access and with random visitors, he or she needs approval from the host. The hosts receive a notification that the individual grants the access or might reject it.
Check Out
With Check-out visitors are automatically signed up after a certain period or when they leave the premises. If the visitor forgets to log out and even the admin forgets logging out, automatically the visitor would be logged out at the end of the respective day.
Enhancing Performance with Analytics
Boost your operational efficiency with analytics-driven visitor management systems.
By leveraging real-time data, these systems provide actionable insights into visitor trends, peak times, and resource utilization. Improve security protocols and enhance visitor experiences through informed decision-making and predictive analysis.
Experience seamless performance improvement and streamlined operations.
Real-time Visitor Analytics
Hosts can track the real-time location of their visitors within the premises. This feature ensures that hosts are aware of their visitors’ movements and can help if needed.
Visitor Dashboard
As the visitor signs in, all the details appear automatically on the visitor dashboard. Navigate to view visitor photos, sign-in times, documents submitted and more.
Unique Features Powered by Convex vZit
Multi-Tenancy Application
A multi-tenancy application supports multiple tenants within the same VMS, allowing different departments or organizations to manage their visitors independently.
Customizable Email Template
With a customized email template, organizations are allowed to personalize communication with visitors. This feature ensures that all correspondence aligns with the organization's branding and messaging.
Infinite Data Retrieval
Whether you need to review past visitor logs, generate detailed reports, or track visitor trends, our system stores and organizes data efficiently.
Bulk Upload
The bulk upload feature in our Visitor Management System simplifies the process of registering multiple visitors at once. Ideal for large events or corporate gatherings, this feature allows you to import visitor information from spreadsheets, ensuring a quick and efficient check-in process.
Other advanced features
